Cardholder Recurring Transaction Configuration

You can manage your recurring transactions through the Recurring Transactions tab in the Cardholder login settings module. This section allows both individual cardholders and organization admins to configure and manage recurring transactions effectively. 

Recurring Transactions Landing Page 

The Recurring Transactions page is divided into two main sections: 

  1. Cardholder Tab: This is where you configure your recurring transactions. 
  1. Organization Tab: Here, you can view and manage your organization’s recurring transactions, providing an overview of all recurring criteria sets at the organization level. 

Cardholder Tab: Recurring Criteria Set Management 

In the Cardholder Tab, you can view and manage your recurring criteria sets, which you configure as needed. 

Recurring Criteria Set Details 

Your recurring criteria sets are displayed in a table with the following key information: 

  • Merchant Name: The name of the merchant associated with your recurring transaction. 
  • MCC (Merchant Category Code): The merchant’s category code. 
  • MID (Merchant ID): The unique identifier for the merchant. 
  • Base Amount: The base amount for your recurring transaction. 
  • Adjustment: Any adjustments made to the base amount. 
  • Tax: The applicable tax value for your recurring transaction. 
  • Status: The current status of the recurring criteria set. 

Action Column 

Each recurring criteria set includes an Action column with the following options: 

  • Delete: Remove the recurring criteria set from the system. 
  • Cancel: Cancel the recurring criteria set (depending on its current status). 

Organization Tab: Recurring Criteria Set Management 

In the Organization Tab, you can view your organization’s recurring criteria sets. These are configured and managed by an EPMS Admin at the organization level. 

Recurring Criteria Set Details 

The recurring criteria sets are displayed similarly to the Cardholder Tab, with details including: 

  • Merchant Name 
  • MCC 
  • MID 
  • Base Amount 
  • Adjustment 
  • Tax 

Search Functionality 

You can search for specific recurring criteria sets by entering the Merchant Name in the search field to easily locate and manage transaction configurations. 

Adding Recurring Criteria Sets 

To add a new recurring criteria set, click the “Add Criteria Set” button on the Recurring Transactions Page. This will start a step-by-step process to create a new recurring criteria set. 

Configuring the Recurring Criteria Set 

When adding a new recurring criteria set, you will be prompted to fill in the following fields: 

  • Merchant Name: Select a merchant from the available list. 
  • MCC (Merchant Category Code): Choose the relevant MCC code. 
  • MID (Merchant ID): Enter the unique merchant ID for the transaction. 
  • Base Amount Adjustment: Specify the adjustment to the base amount. 
  • Tax: Enter the applicable tax value for the recurring transaction. 

Submission and Approval Process 

Once you’ve completed the required fields, click “Submit for Approval” to submit the criteria set for admin review. You can create up to 4 unique recurring criteria sets at a time.  

Unique Combination Requirement 

Each recurring criteria set must be distinct from any other set. This ensures that no two sets have identical criteria, which helps maintain data accuracy and consistency. 

Managing Recurring Criteria Set Status 

When you create a new recurring criteria set, its default status is “Pending”. As an administrator, you will have the following options to manage the status: 

  1. Delete: Remove the criteria set from the system. 
  1. Approve: Approve the criteria set and change its status to “Active”. 
  1. Reject: Reject the criteria set and change its status to “Rejected”. 

Status Transitions 

The status of a recurring criteria set can change through the following stages: 

  • Pending: The default status when you create a new set. 
  • Active: When the admin approves the set. 
  • Rejected: When the admin rejects the set. 
  • Canceled: When the admin cancels an active set. 

Canceling Active Criteria Sets 

Once a recurring criteria set is approved and set to “Active”, the admin can choose to cancel it. This will change the status to “Canceled”. 

This setup allows you to manage your recurring transactions and gives admins the control they need over organizational configurations.